Your wedding day should be up there as one of the most significant days of your life. So much planning goes into the day and you want everything to be perfect – from the dress to the flowers to the transportation. Knowing where to start when booking your wedding transportation can be challenging, but don't worry; we're here to help! This blog post will give you 9 tips for securing your wedding transportation and ensuring that everything goes smoothly on the big day. So read on and get started planning your perfect wedding transport!
1. Ask your friends for suggestions
The first tip is to ask your friends for suggestions. If you know anyone who has recently tied the knot, they may be able to recommend a good transportation company. Trust us, not all transport companies have the experience in wedding day logistics and supporting a bridal party throughout the day. If you are not sure what you want, check online forums and wedding websites for reviews of different companies. This is a great way to get an idea of what others have liked or disliked about their experience with various companies.
Tip: you can ask a recently married friend and ask for their suggestions and why they ended up with their choice.
2. Set your expectations and scope
When booking wedding transport, you need to think bigger than just the vehicles. Not many people realise the impact an experienced transport company can make to your day, and that of your guests. Get clear on what your wedding transport needs to provide. Do you need transport for your wedding part to the church, then to do photos and then onto the reception? How will you and your new spouse (and wedding party) get home after the reception? Do you need transport for special members of the family, like the parents of the bride and groom? Do your guests need transport? What type of cars do you need? Will you need the chauffeur to cater for drinks and nibbles during the photo session? What is the itinerary and how many people will be travelling on each leg. There are a lot of questions that you need to get clear on before getting quotes.
Tip: Look for transport companies with strong experience in wedding logistics – trust us, you don’t want to have to be stressing about the itinerary on your special day. Using a reputable wedding transfer company, with experienced chauffeurs, will transform your wedding transport experience beyond just getting you from A to B. Experienced chauffeurs know how to make people feel like royalty, keep a handle on the logistics, and ensure your wedding party enjoy their day. Your day will go like clockwork.
3. Get multiple quotes from multiple companies
The third tip is to get multiple quotes from multiple companies. This will help you compare prices and
services to find the best deal for your needs. Be sure to ask about discounts or special packages that may be available.
Tip: When requesting quotes, make sure to be specific about what you need and want so there are no surprises later on. Also, watch out for suspicious deals or deals that seem very cheap - you may get what you pay for in this case! So, be sure to gather information about the company that you are about to hire. One of the best ways to do this is to search about it using social media. Because a scammer will never say that they are scammers, you have to be very wise to spot them early on. (You don't want your wedding day to be ruined because somebody scammed your wedding transportation!)
4. Plan ahead
The fourth tip is to plan ahead. The sooner you book your transportation, the more likely you will get the date and time you want. If you wait until the last minute, you may be stuck with whatever is available, or having to compromise on the quality of the service because all the good wedding chauffeurs are already booked!
Tip: If you are getting married during a popular wedding season, make sure to book your transportation at least six months in advance. Or, if you are planning to use a specific car, you must plan ahead to be sure to get it.
5. You have to be creative
The fifth tip is to be creative. There are many ways to get around on your wedding day, so don't feel you have to stick with the traditional limousine. You could rent a vintage car, take a horse-drawn carriage, or even arrange for a helicopter! Some couples choose a luxury SUV, sedans or even a minibus! It really depends on your transport needs for the day, your budget and the experience you want to achieve.
Tip: For couples that are using multiple vehicles in their wedding fleet, you may wish to align the vehicles to your wedding colour theme. Using all-white, black or silver cars could look really impactful in your photos. Dress the cars up with ribbons to make it obvious it’s one of the bridal party cars. Plan your needs in advance. Booking the cars too late may end in disappointment if you can’t get the colour you want.
6. Go beyond
The next tip is to go beyond the obvious. When it comes to transportation, think outside the box! Many unique options can add a special touch to your wedding day. Think about the guests too. If many of your wedding guests are travelling to your wedding, or you don’t want your guests risking drinking and driving – book a bus to take them! This can be a fun way for guests to get to know each other before the wedding.
Tip: If you want your guests to remember your wedding for years to come, consider renting a party bus or stretch Hummer! You could also arrange for a vintage car or fire truck to take you and your spouse to the reception. Whatever you choose, make sure it reflects your personality and style as a couple.
7. Set your transportation budget
The last tip is to decide how much you will spend on transportation. It may seem like a small expense, but it can add up if you're not careful. Make sure to get an estimate from each company you are considering to compare prices. According to a 2020 Australian Wedding Industry Report, the average couple spends $1289 on wedding transport – but this will depend on your specific requirements. Just over half of couples choose more than 1 car, selecting an average of 3-4 cars to transport the bridal party on the day.
Tip: If working with a tight budget, ask the transport company to suggest ways you can keep costs down. They may be offering early booking discounts, or special rates for group bookings which may offer better value. If you don’t have any budget left, consider using public transportation or asking friends or family members to borrow their vehicles.
8. Decide on your guest's transportation
The final tip is to make sure what kind of transportation your guests will use. You don't want them to be stranded at the reception or miss their ride home. Ensure to provide them with a list of options and contact information for each company. Or you may decide to provide it for them by booking a large bus, or small fleet of mini buses.
Tip: If you are using a limousine service, be sure to ask about discounts or package deals for your guests. You could also arrange a shuttle service to take them back and forth between the ceremony and reception. Whatever you do, just be sure to plan ahead so that everyone has a way to get where they need to go.
9. Consider having a contingency plan
The last thing to consider has a contingency plan. What if the weather doesn't cooperate? What if there is a traffic jam? What if something happens to the car you rented? It's always good to have a backup plan if something goes wrong. But don’t worry, a first class wedding chauffeur has seen it all – and is usually prepared for anything – even crazy weather.
Tip: If you are using a limousine service, ask about their cancellation policy. You should also have a backup plan for transportation in case of bad weather or other unforeseen circumstances. By planning ahead, you can ensure your wedding day will go off without a hitch!
By following these tips, you can be sure that you will have the best possible experience when it comes to transportation on your wedding day. Just remember to plan ahead and be prepared for anything that might come up. With a bit of forethought, you can ensure that your big day is everything you've ever dreamed of!
Do you have any other tips for booking wedding transportation? Share them with us in the comments below! Don't forget to like us on Facebook and follow us on LinkedIn for more great tips and updates.